You have to follow step by step (For reference only)

 

 

STEP 1: Enquiry 

The starting point for any Export Transaction is an enquiry.

An enquiry for product should specify the following details or provide the following data

Sample, if possible

Quantity required

Delivery schedule

Is the price required on FOB or C& F or CIF basis

Mode of Dispatch - Sea, air or Sea/air

Mode of Packing

Terms of Payment that would be acceptable to the Buyer - If the buyer proposes to open any Letter of Credit, any specific requirement to be complied with by the Exporter

Is there any requirement of Pre-shipment inspection and if so, by which agency

Any Certificate of Origin required - If so, from what agency. 

STEP 2:  Proforma Invoice

After studying the enquiry in detail, the exporter - be it Manufacturer Exporter or Merchant Exporter - will provide a Proforma Invoice to the Buyer.

STEP 3: Order placement

If the offer is acceptable to the Buyer in terms of price, delivery and payment terms, the Buyer will then place an order on the Exporter, giving as much data as possible in terms of specifications, Part No. Quantity etc. (No standard format is required for such a purchase order)

STEP 4: Order acceptance

It is advisable that the Exporter immediately acknowledges receipt of the order, giving a schedule for the delivery committed.

STEP 5: Goods readiness & documentation

Once the goods are ready duly packed in Export worthy cases/bag (depending upon the mode of despatch), the Invoice is prepared by the Exporter.

If the number of packages is more than one, a packing list is a must.

Even If the goods to be exported are excisable, no excise duty need be charged at the time of Export

Similarly, no Sales Tax also is payable for export of goods.

STEP 6: Ship the goods 

There are different procedures for removing Export consignments to the Port, but it would be advisable to get the consignment sealed by the Central Excise authorities at the factory premises itself, so that open inspection by Customs authorities at the Port can be avoided.

If export consignments are removed from the factory of manufacture, claiming exemption of excise duty, there is an obligation cast on the exporter to provide proof of export to the Central Excise authorities

STEP 7: Documents for agent

The Exporter is expected to provide the following documents to the Clearing & Forwarding Agents, who are entrusted with the task of shipping the consignments, either by air or by sea.

Invoice

Packing List

Customs Declaration 

Any other declarations, as required by Customs

On account of the introduction of Electronic Data Interchange  system for processing shipping bills electronically at most of the locations - both for air or sea consignments - the  Agents are required to file with Customs the shipping documents, through a particular format, which will vary depending on the nature of the shipment. 

STEP 8: Customs Clearance 

After assessment of the shipping bill and examination of the cargo by Customs (where required), the export consignments are permitted by Customs for ultimate Export. 

STEP 9: Document Forwarding

After completing the shipment formalities, the Agents are expected to forward to the Exporter the following documents:

Bill of Lading or Airway bill, as the case may be.

 

 

Broadly, payment terms can be:

DP Terms

DA Terms

Letter of Credit, payable at sight or payable at... days.

Step: Bank to bank documents forwarding :

The negotiating Bank will scrutinize the shipping documents and forward them to the Bank of the importer, to enable him clear the consignment.

It is expected of such authorized dealers of Bank to ensure receipt of export proceeds, which factor has to be intimated to the Bank by means of periodical Returns.

Ms Emily, Export Sales

Whatsapp: +84 38 5707 168